AirportCV

Privacy Policy

Last updated: June 2026

Summary

  • AirportCV helps users create and improve aviation CVs, cover letters, career plans and interview preparation.
  • You choose what information to submit. Please only submit information that is needed for the tool you are using.
  • AirportCV is designed not to intentionally store uploaded CVs or generated CV content on our servers after processing.
  • Some premium report information may be stored temporarily in your browser session storage so the report page can load during that session.
  • We use Google Gemini to process your submitted information and generate AI outputs.
  • Do not submit unnecessary sensitive information such as passport numbers, National Insurance numbers, full home addresses, health details, religion, marital status, date of birth or other details not needed for a CV.
  • AirportCV does not make hiring decisions, does not guarantee interviews or jobs, and does not act as an employer or recruiter.

1. Who we are

AirportCV is an aviation career platform that provides tools for CV checking, CV building, aviation career assessment, cover letter generation and interview preparation.

Data controller: AirportCV

Contact email: privacy@airportcv.com

Replace this with your correct legal business name, address and privacy contact email before publishing. If you operate as a sole trader or company, use the correct legal identity.

2. Scope of this policy

This policy applies when you use AirportCV tools, including the Aviation CV Checker, Aviation CV Builder, Aviation Career Assessment, Cover Letter Generator, Interview Preparation and Premium Report pages.

This policy does not cover websites or services operated by other organisations, even if AirportCV links to them.

3. Information we process

Account details

AirportCV currently does not provide user accounts. If accounts are added later, account data will be covered in an updated policy.

CV and career information

CV text, uploaded CV content, work experience, education, licences, training, skills, career goals, target roles, job descriptions and aviation-related application information you choose to submit.

Contact details

Name, email address, phone number, general location, LinkedIn URL or website URL if you choose to include them in a CV Builder form or CV document.

Generated outputs

AI-generated CV feedback, CV drafts, career assessment results, cover letters, interview questions, interview feedback and premium report content shown to you.

Technical information

Basic technical data that may be processed by hosting, security or analytics tools, such as IP address, browser type, device information, page interactions and server logs.

Temporary browser session data

Some premium report information may be stored temporarily in your browser session storage so the report page can load during the same browser session.

4. Information you should not submit

AirportCV is designed for aviation career support, not for collecting sensitive identity, health or legal records. Please do not submit information unless it is necessary for the specific tool you are using.

Avoid submitting:

  • Passport numbers or National Insurance numbers.
  • Full home address.
  • Date of birth, age, gender or marital status.
  • Religion, ethnicity or political opinions.
  • Health information or disability information.
  • Criminal offence information.
  • Financial information or bank details.
  • Any confidential employer or third-party information.

If you include special category data or criminal offence data in a CV or form, AirportCV may process it only as part of generating the requested output. We do not intentionally ask for this information and encourage you to remove it unless it is necessary.

5. How we use your information and lawful basis

Purpose
Information used
Likely lawful basis
CV checking and improvement
CV text, target role, optional job description and related career information.
Steps requested by you before receiving the service, and our legitimate interests in operating the tool.
CV building and Word document generation
CV Builder form details, generated CV content and downloaded Word document content.
Steps requested by you before receiving the service, and our legitimate interests in providing the requested tool.
Career assessment
Career stage, education, experience, goals, target role and optional CV information.
Steps requested by you before receiving the service, and our legitimate interests in providing career guidance tools.
Cover letter and interview preparation
Target role, background, CV information, job advert text and user-provided context.
Steps requested by you before receiving the service, and our legitimate interests in providing application preparation tools.
Security, debugging and service reliability
Technical information, server errors and operational logs.
Legitimate interests in keeping AirportCV secure, reliable and working correctly.
Legal compliance
Information needed to respond to lawful requests, protect rights or comply with applicable law.
Legal obligation and legitimate interests.

The exact lawful basis may depend on how you use the service and any future paid features, account features or analytics features. This section should be reviewed if AirportCV’s business model changes.

6. AI processing and Google Gemini

AirportCV uses Google Gemini to process the information you submit and generate AI outputs, including CV feedback, CV drafts, cover letters, career guidance and interview preparation content.

When you submit information to an AI-powered tool, the information may be sent to Google Gemini for processing. This can include CV text, career details, job descriptions and other information you enter.

Important Gemini setup note

If AirportCV uses an unpaid Gemini API service, Google’s terms may allow human review of API inputs and outputs and warn users not to submit sensitive, confidential or personal information to unpaid services. If AirportCV uses a paid Google Cloud or Vertex AI setup, the applicable data handling terms may be different. AirportCV should use the setup that is appropriate for processing CV and career information and should keep this policy updated.

AI outputs may be inaccurate, incomplete or unsuitable. You should review all generated content before using it in a job application.

7. We do not make employment decisions

AirportCV provides career support, document preparation and interview preparation tools. AirportCV does not make recruitment, employment, hiring, promotion or rejection decisions.

Any scores, ratings, recommendations or AI-generated comments are guidance only. They should not be treated as a decision by an employer, airline, airport or recruitment agency.

8. Storage and retention

Information
Retention approach
Uploaded or pasted CV content
AirportCV is designed not to intentionally store uploaded or pasted CV content on our servers after the request has been processed.
CV Builder form data
Held in your browser while the page is open. If you download a Word file, that file is stored on your own device.
Generated CV, cover letter, interview or assessment output
Displayed to you in the browser. We do not intentionally store generated outputs in a server database unless a future feature clearly says otherwise.
Premium report session data
Stored temporarily in your browser session storage so you can view the premium report page during the same browser session.
Server logs and security logs
May be retained by hosting or infrastructure providers for operational, security and debugging purposes. We aim not to include CV text or full user submissions in logs.
Emails or privacy requests
Kept for as long as needed to respond to your request and maintain appropriate records.

If AirportCV later adds user accounts, saved reports, payment history, email delivery or database storage, this policy must be updated before or when those features go live.

9. Browser session storage

AirportCV may use browser session storage to keep premium report information available while you view the premium report page. This storage is on your device, not in an AirportCV database.

Session storage usually clears when the browser session ends, but behaviour can vary by browser and device. You can also close the tab, clear site data or clear browser storage.

10. Who we share information with

We may share information with service providers who help operate AirportCV. They should only process information for the purposes described in this policy and under appropriate contractual terms.

Google Gemini

AI processing to generate CV feedback, CV drafts, cover letters, career guidance and interview preparation outputs.

Vercel or hosting provider

Hosting, deployment, security, serverless functions and operational logs.

Browser storage on your device

Temporary session storage for premium report viewing and local document downloads.

We do not sell your personal information.

11. International transfers

Some service providers, including AI and hosting providers, may process information outside the United Kingdom. Where this happens, AirportCV should rely on appropriate safeguards such as adequacy regulations, standard contractual clauses, data processing terms or other lawful transfer mechanisms where required.

This section should be confirmed against your actual Gemini, hosting, analytics and business provider contracts.

12. Security

We use reasonable technical and organisational measures to protect information submitted through AirportCV. These may include HTTPS, server-side API keys, environment variables, restricted access to production systems, minimised logging and not intentionally storing CV text in a database by default.

No online service can guarantee complete security. You are responsible for checking that the information you submit is appropriate and necessary.

13. Cookies, analytics and similar technologies

AirportCV may use technologies that store or access information on your device, such as session storage. If AirportCV uses cookies, analytics, advertising pixels or marketing technologies, this page and any cookie banner should explain what is used and why.

Non-essential analytics, advertising or marketing cookies should not be used unless the correct consent mechanism is in place.

If you add Google Analytics, Meta Pixel, advertising cookies or similar tools, update this section before going live with them.

14. Marketing communications

AirportCV does not currently require marketing emails to use the core CV tools. If we introduce newsletters, promotions or email marketing, we will provide clear information and collect consent where required.

You should not be forced to accept marketing as a condition of using a CV or career tool.

15. Children and young users

AirportCV is intended for people preparing aviation career applications. It is not designed for children under 13. If you are under 18, use AirportCV with guidance from a parent, guardian, teacher or careers adviser.

Do not submit unnecessary personal information about children or other people.

16. Your UK data protection rights

Depending on the circumstances and the lawful basis used, you may have the right to:

  • Access personal data we hold about you.
  • Ask us to correct inaccurate personal data.
  • Ask us to delete personal data in certain circumstances.
  • Ask us to restrict processing in certain circumstances.
  • Object to processing based on legitimate interests.
  • Receive certain data in a portable format.
  • Withdraw consent where processing is based on consent.

Right to object

You have the right to object to processing based on legitimate interests in certain circumstances. You can contact us using the details in this policy.

Because AirportCV is currently designed not to store CVs in user accounts or a server database, we may not hold long-term records of your submitted CV after processing. If you contact us, please give enough information for us to understand and respond to your request.

17. Complaints

If you have a privacy concern, please contact us first so we can try to resolve it.

You also have the right to complain to the UK Information Commissioner’s Office.

Visit the ICO complaints page

18. Changes to this policy

We may update this Privacy Policy when AirportCV changes, when we add new features, or when legal or provider requirements change. The latest version will be shown on this page.

19. Contact us

For privacy questions or data protection requests, contact:

privacy@airportcv.com

Replace this with your correct monitored email address before publishing. If you have a registered company address, add it here.

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